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Press Council (Budget and Accounts) Rules, 1981

To be published in Gazette of India, Extraordinary, Part II, Section III,

Sub-section (i)
Government of India
Ministry of Information and Broadcasting
New Delhi, Dated 16.4.1981
NOTIFICATION

 

        G.S.R. 269 (E) In exercise of the powers conferred by section 25 of the Press Council Act 1978 (37 of 1978), the Central Government hereby makes the following rules, namely:-

  1. Short title: These rules may be called the Press Council (Budget and Accounts),

Rules 1981.

  1. Definitions: In these rules, unless the context otherwise requires,
  2. ‘Act’ means the Press Council Act, 1978 (37 of 1978)

(b)‘Council’: means the Press Council of India established under section 4 of
Press Council Act, 1978 (37 of 1978)

3.   Budget:
(i)   The Council shall, not later than the 15th September, in each year prepare the budget in respect of the financial year next ensuing showing the details of estimated receipts and expenditure.
(ii)  The budget shall be prepared in the form set out in Appendix I and copy there of shall be forwarded to the Central Government not later than the 1st October. Proceeding the year to which it relates.

4.   Accounts and Audit:
(i)   The Council shall cause regular accounts to be kept of all its money and properties in the respect of Press Council of India. The Council shall cause to be maintained the books of Accounts and the registers specified in Appendix II in respective forms set out therein.
(ii)  The accounts of the Council shall be audited annually by the Comptroller and Auditor General of India or by any person authorized by him in this behalf.

 (iii) The Comptroller and Auditor General of India and any person appoints by him in connection with audit of accounts of the Council shall have the same rights, privileges and authority in connections with such audit as the Comptroller and Auditor General of India has in connection with the audit of Government accounts and in particular shall have the right to demand the production of books, accounts, connected vouchers and other necessary   documents and papers.
(iv) The results of the audit shall be reported by the Comptroller and Auditor General of India to the Chairman of the Council who shall submit a copy of the report along with the Council’s observations to Central Government in the           Ministry of Information and Broadcasting. The Comptroller and Auditor General shall also forward a copy of the report direct to Central Government in the Ministry of Information and Broadcasting.

5.   Returns to be furnished:
(i) The Council shall furnish to be Central Government the following returns:-
(a) Half yearly statements of grants and advances made to be the Council
By any authority, and funds collected by the Council as fee under
Section 16 of the Act;
(b) Half yearly statement of the expenditure out of the grants and
Advances referred to in the clause (a) above:
( c) Half yearly statements showing investments of the Council.
(ii) The statements referred to in sub-rule (i) shall be prepared for the half
Yearly ending 31st March and the 30th September of each year and shall
be submitted so as to reach the Central Government on or before the 1st
May and  the 1st November, respectively.
File No. 4/19/79-Press

                                                                     Sd/-
(Suresh Mathur)
Joint Secretary to the Government of India

APPENDIX I

table1

Receipts

Actuals for the Previous
Year

Budget
Estimates
For
Current
Year

Revised
Estimates
For
Current
Year

Budget
Estimates
For
Next
Year

Expenditure

Actuals
for the
Previous
Year

 

Budget
Estimates
For
Current
Year

Revised
Estimates
For
Current
Year

Budget Estimates
For
Next
Year

1

2

3

4

5

6

7

8

9

10

Anticipated                      —                          —               —             I. Section Non Plan Projects
Opening balance                                                    A.   Administration charges    
1.   Grant-in-aid form                                                        i.    Pay of officers
Central Govt.                                                                     ii.   Pay of establishment
2.   Grants and advances                                               iii.  Allowances and Honoraria etc.
from other sources                                                         iv.  Other charges—contingencies etc.
3.   Interest on investments                                           v.   Interest payable to the subscribers for CPF.
4.   Miscellaneous receipts                                             vi.  Leave salary and pension contributions
5.   Interest received from                                                                                                  Total Section I:-
the P.C.I.C.P.F.                                                                                                                        Non Plan Project

Total Revenue Receipts…………..                  B.   Deposits & Advances
Deposits & Advances…………….                         Advances repayable
Recoveries of Advances          ………….                           Total
Total……………….......................                           Anticipated closing balance

 

FORM: A

Annual Account Showing Receipts and Payment Accounts of the Press Council of India for the Year………….

table2

 

Receipt

 

Payments

Opening Balance

 

1.  Cash in bank
2.  Cash in Hand
3.  Grants-in-aid received from Central Govt.
4.  Grants-in-aid from other sources
5.  Interest on investments
6.  Miscellaneous receipts
7.  Interest received from P.C.I., G.P.F.
8.  Encashment of Securities/Investments
9.  C.P.F. Recoveries accounts
10. Recoveries of Advances
(i)   Motor Car Advance
(ii)  Motor Cycle and Scooter Advance
(iii) Bicycle Advance
(iv)  Fan Advance
(v)   Festival Advance
(vi)  C.P.F. Advance (refundable)

Section I

Administration charges
(i)  Pay of Officers
(ii) Pay of establishment
(iii) Allowances and Honoraria etc.
(iv) Other charges – contingencies etc.
(a)  Stationary and Printing
(b)  Postage
(c)  Repair of office equipment and Machinery
(d)  Books and publications
(e)  Furnitures
(f)  Typewriters
(g)  Telephones
(h)   Newspapers
(i)   Leveries for class IV staff
(j)   Motor vehicles
(k)  Hospitality charges
(l)   Rent of Office Accommodations

PRESS COUNCIL OF INDIA

Cash Book for the Year 19……..19

table3

Receipts

  No. of receipt where necessary Particulars Pay Allowances

 

Contingencies
 



In Recoupment Advance of permanent Payment advances

Misc.

Total

Classification

Payments

 Date

 

 

 Sub-voucher

 No’s

 

Particulars

 

 

Pay

 

 

Allowances

 

 

 

Contingencies
 



Out Money
Pmt. Drawn
advance in anticipation
of payment

 Misc.

 

 

 Total

 

 

Classification

 

 

 

PRESS COUNCIL OF INDIA
Subsidiary account to the Cash book

table4

 

Receipts

 

Date

 

No. of
receipts
where
Necessary

 

Particulars

 

Pay

 

Allowance

 

Contingencies
in recoupment of permanent
advances

 

Advance
payment

 

Misc.

 

Total

 

Classification

 

Rs.

Rs.

Rs.

Rs.

Rs.

Total

 

 

 

 

                                                   Payments                                Month of

 

Date

 

Sub-voucher

   No’s

 

Particulars

 

Pay

 

Allowances

 

Contingencies
in recoupment of permanent
advances

 

Out of
money drawn
in anticipation
of payment

 

Misc

 

Total

 

Classification

 

Rs.

Rs.

Rs.

Rs.

Rs.

Rs.

 

 

PRESS COUNCIL OF INDIA
Classified abstract of receipts/Disbursements for the Year 19……19

 

table5

 

Head of
Account

 

April
–––––––––
Vr. Amount
No. Rs.

 

May
––––––––
Vr. Amount
No. Rs.

 

June
–––––––––
Vr. Amount
No. Rs.

 

Progressive 
Total
Rs.

 

July
––––––––
Vr. Amount
No. Rs.

 

August
––––––––
Vr. Amount
No. Rs.

 

September
–––––––––
Vr. Amount
No. Rs.

 

Progressive
Total
Rs.

 

 

 

October
–––––––––
Vr. Amount
No. Rs.

 

November
––––––––
Vr. Amount
No. Rs.

 

December
–––––––––
Vr. Amount
No. Rs.

 

Progressive 
Total
Rs.

 

January
––––––––
Vr. Amount
No. Rs.

 

February
––––––––
Vr. Amount
No. Rs.

 

March
–––––––––
Vr. Amount
No. Rs.

 

Progressive
Total
Rs.

 

Remarks

 

Receipt Book
Counterfoil

table6
No   No
received from with letter No the sum of Rs. in each by cheque on account of (on payment of Rs.) Dated .........19 received from with letter No. Dated the sum of Rs in each by cheque on account of (on payment of Rs.)
Intial
Designation
  Singature
Designation

FORM: B (5)
Register of stock of Receipt/Cheque Books

 

table7

 

Sources
from which
received

 

 

No. of receipt/
cheque books
received together
with particulars

 

Date of issue
of receipt/
cheque books

 

To whom
issued

 

Date from
which brought
into use

 

Date of
closing

 

dated initials of the responsible officer in token of having verified and examined the counterfoil

(1)

(2)

(3)

(4)

(5)

(6)

(7)

 

Register of stock of Non-Consumable/Article

table8


Receipt Issues

 

Voucher
No. &
Date

 

Particulars
of stores
& furniture

 

Value

 

No. or
quali-ty

 

Date of
Issue

 

Order

 

Number of quantity or issue

 

Amount
if any
realized
from sale

 

Date of
Credit
in each
book

 

Dated
initials
of acco-untant

 

Balance of
each item
after each
transaction

 

Remarks


FOR M: B (7)
Register of Contributions Toward Pension and Leave Salary Paid during the Year 19…..

table9

Name of
the Govt.
servant

No. & Date
order fixing
the rates of
contribution

Monthly rate of
contribution
payable
Pension  Leave
Salary
Rs.         Rs.

Date
from
which
payable

Contribution
April                May                 June                 July                August
Vr. amount     Vr. amount     Vr. amount     Vr. amount    Vr. amount    
No. Rs.             No. Rs.            No. Rs.            No. Rs.           No. Rs.

 

September
Vr. amount
No. Rs

 

October
Vr. amount
No. Rs

 

November
Vr. amount
No. Rs

 

December
Vr. amount
No. Rs

 

January
Vr. amount
No. Rs

 

February
Vr. amount
No. Rs

 

March
Vr. amount
No. Rs

 

Remarks

 

Register of Advances Temporary

table10

 

Issuing
Authority

 

To
whom

 

Particulars
of the
advances

 

Payment
Date of       Amount
payment      paid
of               Rs.
the
advance

 

Date

 

Repayment
Mode     Amount
Rs.

 

Dated
initials
of the
accountant

 

Balance
Rs.

 

Remarks

 FORM: B (9)
Register of contingent Charges of the Press Council of India

table11

 

Date

 

To whom paid
Appropriation
for each
head

 

Sub-vouchers
Contingent
abstract

 

                     No. of
Total carried forward

                                                                     
Unusual Charges
Description      Amount

 

Total of each
Contingent
Abstract

 

Total of each
month’s bill

 

Date of admission
with initials

 

 

REGISTER OF SECURITIES FOR THE PERIOD FROM…………TO………

 

table12
S.No Date of Purchase Particulars of securities purchased Reference to item in cash book Amount purchase value
Rs P.
Face Value Safe custody Receipt No Due Date Interest for the Period from......to Amount Received Period to which the amount r-lated Ref. to receipt item on Cach Book Initials of accountant/accounts officer

 

ESTABLISHMENT REGISTER (PART I)

 

table13

Sl.
No.

No & Date of
sanction order
etc. with date
indicating the
pay etc. admissible
from the time to time
to be attested by
an officer

Name of
incumbent
with scale
of pay

Reference to pay bill

Pay and allowance
drawn initials of
the officer who
checked the
pay bill

April
Amount
Rs.      P.

Ref. to
Cheque
No. and
entry in
cash book

May etc.
Amount
Rs.      P.

Remarks

 

                                                                                    Pay
D.A                              
Other Allowances
Total Deduction    
G.P.F.
C.P.F   
House Rent
Income Tax etc.
Total Deductions
Net payable

 

Certificate to be given in Part II of Register                                                                                  Part II Certificates
      Certified that :-
      (a)    Proper acquaintance has been taken for the disbursement of the amount noted against Sl. No…………to………….
              In Part I of the Register from the persons concerned for the month of …………………….
      (b)    Remittance of C.P.F Fund, PCI etc. to the authorities concerned, have been made, out of the deductions effected pay
               & allowances of the persons shown against Sl. No……………to……………for the month of……………………..
      (c)    Allowances claimed have been based on the rule on force/proper sanctions.

 

 

 FORM:  B (12)

TRAVELING ALLOWANCES AUDIT REGISTER OF ……FOR THE YEAR 19……..19…….

table14

 

Date of
Payment

 

Number
of
voucher

 

Serial
Number
of bill

 

Name of the
drawing officer

 

Date of
Journey

 

Object
of
journey

 

Amount
of bill
Rs.      P.

 

Date Admission
…………………..Initials

 

Remarks

 

AMOUNT ADJUSTED UNDER

table15

 

No. of
Vouchers
date of recovery of
credit etc.

 

 

Objection
book item
number

 

 

Original
period of
account

 

 

Advance
recoverable
Rs.          P.

 

    
Item adjusted
but awaiting
      clearance
for want        for other
of detailed      reasons
bill or
accounts
Rs.    P.       Rs.       P.       

 

 

Cash recoveries
of service
payments

 

How Adjusted ?

(a)  Recovered in cash
(b)  Deduction from
bill
(c)   Refunded to
(d)   Admitted or detailed
account of bill
(e)   Admitted on a stamp-
ed or a formal receipt
(f)    Admitted on applica-
tion
(g)   Admitted on sanction
of competent authori-
ty.
(h)  Admitted on receipt of
Certificate of Audit.  

 FORM: B (14)
REGISTER SHOWING PARTICULARS OF TRANSACTIONS NEEDING FURTHER
DETAILS/SETTLEMENT

table16

 

Sl.
No.

 

Period of
account

 

No. of
Vr. or date
of receipt
under obje-
ctions

 

Name &
Particulars
of the
party

 

Advances
recovera-
ble
PA.   TA.

 

Amount
pending
further
settlement
For      For
want    other
deta-    rea-
iled      sons
bill

 

Amount
Service
pay-
ments
for re-
covery

 

Reasons
for which
the sett-
lement is
pending

 

Sub-
se-
quant
remi-
ders
etc.

 

Mode of Adjustment/settlement
Month in       If disallowed or
which admi-   recovered the
tted settled      account in which
Mount           the item is
amount of      credited or the
portion each   No. of the
settled            voucher from
admitted         which it is
                      recovered
Date of    Amount
credit or   No.
Vr. No.

1        2              3                   4                    5          6       7            8        9               10                11         12                     13           14

(i)      Relating to Grants separately.
(ii)     Relating to Officers/Estt. Separately.
Total of month’s transaction pending settlement.
Total of (i) & (ii) viz, Grants to offices etc. etc.
Total Rupees
Deduct. Amount adjusted during ………………….as in                                     I certify that I have examined the Register and

 

Separate adjusted register                                                                                    find it complete in all respects.
Balance carried forward

                                                                                                                                             Accountant

 

 

 

        FORM: B (15)

ABSTRACT OF TRANSACTION NEEDING FURTHER DETAILS/SETTLEMENT

table17

 

 

Month of objection

Amount objection

Adjusted in
April, 19

Adjusted in
May, 19

Adjusted in
June, 19

Adjusted in
July, 19

Adjusted in
August, 19

Adjusted in
Sept., 19

Adjusted in
October, 19

Adjusted in
November, 19

Adjusted in
December, 19

Adjusted in
January, 19

Adjusted in
February, 19

Adjusted in
March, 19

Total
Adjustment

Balance outstanding

Balance 19
Balance
Balance 19
Balance
Balance 19
Balance
April,19
Balance
May, 19
Balance
June, 19
Balance
July, 19
Balance
Balance 19
Balance
August, 19
Balance

 

Sept., 19
        Balance
October, 19
        Balance
November, 19
        Balance
December, 19
        Balance
January, 19
        Balance
February 19
        Balance
March 19
        Balance
Balance 19
        Balance
Total amount adjusted
     Balance

 

  

FORM; B (16)

REGISTER OF ADVANCES AND RECOVERIES

Press Council of India   

    

Nature of Advance/Recovery


1.     Name and Designation of Officer…………………..
2.     No. and date of sanction…………………………….
3.     Date of Drawal……………………………………...
4.     Amount advance……………………………………..
5.     Amount No. of installments…………………………..
6.     Amount of each installments Rs. ……………………..                                                      

 

table18

 

Recoveries

 

Serial No.
of Instalment

 

Number, date and
month of the bill in
which deducted

 

Amount
recovered

 

Initials of
pay bill
clerk

 

Serial No.
of Instalment

 

Number, date and
month of the bill in
which deducted

 

Amount
recovered

 

Initials of
pay bill
Clerk

 

1                                                                                                   16
2                                                                                                   17
3                                                                                                   18
4                                                                                                   19
5                                                                                                   20
6                                                                                                   21
7                                                                                                   22
8                                                                                                   23
9                                                                                                   24
10                                                                                                 25
11                                                                                                 26
12                                                                                                 27
13                                                                                                 28
14                                                                                                 29
15                                                                                                 30
upto 48

 

 

 

 

           

                                                                              

Form B(17)

Press Council of India

table19
Name ................ Number         Offical designation ..........

table20
Pay on 31st March of Proceeding year 19 ---- 19 Subscription in whole rupees Refunds in withdrawals Total Withdrawals Monthly balance on which interest is calculated Rmarks
 
April
May
June
July
August
September
October
November
December
January
February
March
Total:

Broadsheet of the C.P.F for the Year 19..

Receipt in the Month of

table21
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
 
No of Account Ledger Folio Balance at Commencement of Year April May June July August September October Nevember
 
 
(12) (13) (14) (15) (16) (17) (18) (19) (20)
December January February March March Final March Supple PCI Contribution Interest for the Year Total Receipt and opening balance
Receipt in Month of
(21) (22) (23) (24) (25) (26) (27) (28) (29) (30) (31)
April May June July August September October November December January February

 

table23
(32) (33) (34) (35) (36) (37)
March March Final March Suppl Closing Balance Total of the withdrawals and closing balance Remarks

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